Training shouldn’t live in inboxes, folders or someone’s memory. MyTraining Passport creates a single, live record for every individual, showing exactly what training they’ve completed, what’s valid, and what’s expired.
Every record is accessible instantly on desktop, mobile or tablet, and can be pulled up in seconds via a simple QR code scan. Whether it’s on a card, a hard hat or a jacket, each worker carries their training record with them, ready to be verified at any time.
No more digging through emails or chasing people for proof. Whether you’re on-site, in the office or preparing for an audit, you get a clear, reliable view of compliance across your workforce, without the admin.
Every record is structured, searchable and continuously updated, giving you confidence that what you’re seeing is accurate right now, not last week.
See how MyTraining Passport replaces scattered records with one clear, trusted system.
Most systems store training. MyTraining Passport lets you manage it. It turns records into something you can actively control, giving you visibility, ownership and confidence every day, not just during audits.
Know exactly where you stand at any moment. See who is compliant, who isn’t, and what needs attention, without waiting for reports or updates. The information is always live, always accurate, and always accessible.
Create your own course structure, book individuals or groups onto training, and update completion records, all within one system. Internal or external training is managed through a single, consistent portal.
Training doesn’t sit in isolation. It links directly to individuals, roles and requirements, so you’re not just tracking courses, you’re managing competence. Everything feeds into one system, giving you a complete view of your workforce.
MyTraining Passport isn’t just a database. It’s a working system that supports day-to-day decision making. Assign training, track completion, monitor expiry dates and instantly prove competence when needed.
Whether you’re onboarding new starters or managing contractors across multiple sites, everything is structured, consistent and easy to access. No duplication, no confusion, no missing information.
At its core, MyTraining Passport gives every person a live digital profile inside your organisation. Each individual has their own record, showing their training, qualifications, expiry dates, evidence and compliance status in one clear place.
Each profile can include:
Everything is searchable, accessible and kept up to date, so managers are not relying on scattered files, old spreadsheets or missing certificates.
Many systems can track courses, but that is only part of the job. MyTraining Passport tracks the course and connects it to the person, so you are not left digging through attendance reports, chasing certificates or asking someone whether they are compliant.
Because that is where things get messy.
Someone might say, “I think so, but it’s fine, I know what I’m doing.” They may know the job. They may have years of experience. But experience is not the same as being compliant. If the record is missing, expired or incomplete, the risk still sits with the organisation.
When someone changes role, moves site, joins a project or needs extra training, their record moves with them. Their profile stays connected to their courses, requirements, evidence, expiry dates and compliance status.
It is built around people, so both managers and workers can see what is current, what is missing and what needs action. No guessing. No assumptions. Just a clear record that helps everyone stay compliant.
The system continuously updates training status using live data, so you always know each person’s current training position. Training can also be assigned easily, helping managers respond quickly when someone needs a new course, refresher training or role-specific requirement added to their record.
You can instantly see:
This gives managers a clearview of workforce readiness without chasing updates, checking spreadsheets or making assumptions. It helps turn training management from a slow admin task into something active, visible and controlled.
Every individual is issued with a digital passport which can be linked to a QR code. When scanned, it opens a mobile-friendly page showing their live training status, expiry dates, completed courses and whether they are authorised to work. That means the information is available there and then, without needing to return to the office, open a spreadsheet or chase someone for proof.
This allows supervisors, managers and site teams to:
No paperwork. No waiting. No outdated information being passed around when a quick scan could give the answer straight away.
MyTraining Passport allows you to define role-based requirements across your organisation.
Each role can include required qualifications, training and certifications. The system automatically compares these requirements against each individual’s record and highlights any gaps.
This enables you to:
It turns training records into a proactive compliance tool, not just a record of the past.
Adding and managing training is straightforward and flexible.
You can:
The system adapts to your processes, not the other way around.
Manual admin slows everything down. MyTraining Passport removes unnecessary steps and simplifies the entire process.
Training records can be updated quickly, certificates stored automatically, and compliance tracked without duplication.
For organisations delivering internal training, the system can also streamline attendance tracking and record updates, reducing the time spent on administration.
Every action within the system is recorded.
You can see:
This provides complete transparency and ensures you always have a clear, verifiable history of your data, essential for audits, compliance checks and internal governance.
You don’t need to replace your training providers. MyTraining Passport sits over what you already use, bringing everything into one place and connecting it into a single system.
Everything feeds into one record, giving you one version of the truth across your organisation.
Whether you manage a single team or multiple sites, MyTraining Passport adapts to your structure.
You can organise your workforce into departments, divisions or operational groups, giving you clear visibility at every level without losing control of the bigger picture.
Upload existing records or connect training directly into the system. Each individual gets a digital passport that holds their full training history.
Monitor training status in real time. See what’s valid, what’s expiring and what needs action, without relying on spreadsheets or manual checks.
Access clear, verifiable records instantly. Whether it’s an audit, site check or internal review, you have the evidence ready when it’s needed.
Spreadsheets rely on manual updates and quickly become outdated. MyTraining Passport is live, automated and always accurate, giving you a real-time view instead of a static snapshot.
Yes. The system is designed for mixed workforces, including contractors, visitors and external teams, all in one place.
You can see it immediately. Expiry dates are tracked automatically, so nothing slips through unnoticed and you can take action before it becomes a risk.
Instant. Every individual’s training profile is searchable and accessible in seconds, whether you’re on-site or in the office.
No. It works alongside your existing training, acting as the central record and visibility layer across everything.
No. The real value is day-to-day. It gives you control, clarity and confidence in your workforce, not just when someone asks for proof.
